Charrette Results are in!

design photoOn September 27, the Community Center Committee (CCC) hosted a charrette, inviting Fair Family to analyze and brainstorm about the size and programs for the proposed Community Center.

In preparation for the meeting, background information about the proposed Community Center was and still is posted on our documents page.

The OCF Board of Directors (BOD) has tasked the CCC with researching the building of a community center. The committee, with much help from Fair Family, has done a tremendous amount of work so far. The next step in the process would be to apply for a land use permit or Special Use Permit (SUP). For the SUP application, we will need to include size, location and functions of the community center, as well as good planning for traffic, sound, etc. to minimize any impacts on our neighbors. If the BOD chooses to apply for the SUP, it will then be up to the County Land Use Department to determine if it agrees to a community center with an upland kitchen on our site.

The charrette had a good turnout of about 30-40 people with lots of positive energy. There was a variety of representation from staff, volunteer crews, vendors, elders and BOD members. With such a diverse group, there was speculation that the day might hold more conflict than resolution.

Our time together was spent in small groups and frequently getting back together in a large group to report out our ideas.
The questions posed during the charrette were:

  • What size should the indoor space be?
  • What size should the kitchen be, both indoor and outdoor?
  • What size should the covered outdoor space be and to a lesser extent the uncovered outdoor space?
  • What should the program for the community center usage look like?

Participants were split up into six groups, with each group having the opportunity to respond to each of the four questions. Through discussion, sketching, charts and pictures, the groups dove into the topics in a tangible, meaningful way. Each break out team then reported back to the larger group after each of the separate rounds was completed.

Interestingly, groups organically built on what other groups had reported back in previous sessions; sometimes with polar disagreement but much more often with compromise and harmony. The size of the kitchen was one question that had little variation in what attendees felt would be best. Incidentally, the kitchen size recommended at the charrette was the same size as originally positioned in the Pivot report created last year, and now posted on the community center website.

The question of size also spawned a great deal of creative thought and ideas about how a building might be positioned, including everything from modular sections that could be closed off for most of the year to an octagon that would rotate throughout the day on a dais.

At the end of the day, participants had a better sense of what might work well for our site and our community. This output was then collected by the Community Center Committee.

At the next two CCC meetings, members reviewed all of the charrette materials. Once we documented the range of responses, we realized the conclusions were for the most part not significantly different. We used an averaging methodology and came up with the following results:

Indoor: 2600 sq ft meeting space. 1400 sq ft auxiliary support space. 4000 sq ft total.
Kitchen: 3000 sq ft indoor and 1250 sq ft outdoor kitchen. 4250 sq ft total.
Outdoor covered: 3000 sq ft.

As the size of the uncovered outdoor space is not needed to apply for the SUP, we separated those numbers and will use them later when looking at the Community Center footprint within the fair site.

After reviewing our work, we found the overall square footage numbers from the charrette are close, albeit slightly smaller than the numbers originally proposed with help from Fair Family, Fair Staff, and local professionals. With confidence in our direction, the numbers from the charrette will function as the basis of our recommendation to the OCF Board of Directors as we continue planning efforts for the SUP.

The Community Center Committee would like to thank the many people who have given their time and energy to help us get to this part of the planning process. It is a complicated endeavor. Past input is very much appreciated and continued input from the Fair Family is important. The future is bright for our Country Fair community!

Additional details can be reviewed in the Committee’s report to the Board: Nov2014BOD Report

To contact the CCC directly, please email ccc@oregoncountryfair.org.

Charrette Follow Up and Materials

Photo Of Charrette
We had a good turnout with lots of positive energy and input at the Community Center Planning Charrette held on September 27th. The community center committee will start the synthesis of the output of the charrette at our regularly scheduled meeting on October 20th. While the charrette format was not conducive to remote participation, your feedback is still welcome. You can review the materials the participants reviewed and give your own input to the four topic areas: Indoor size, Outdoor size, Kitchen size and Operation specifics. In addition to the Pivot report and the FAQ, charrette participants also used the following three documents to help formulate thoughts and provide opinions. After reviewing the information, if you have any input or questions, contact us ccc@oregoncountryfair.org.

Charrette Presentation Slides 9-27-14
Charrette Materials
Operation Specifics Topic for charrette

Stay tuned for more updates coming in October.

Community Center Design Charrette: September 27th 2014

community center drawing

Please join the Community Center Committee for a Planning Charrette to be held September 27th 2014 at the LCC Longhouse in Eugene from 10:00am – 4:00pm.

This charrette is an opportunity for all to look at our site and programs. Come help the community center committee incorporate the family’s ideas on developing these important steps in the process toward making a recommendation to our fair’s board of directors. Lunch will be provided, so please RSVP to office[at]oregoncountryfair.org if you plan to attend. Please make the subject line “PLANNING CHARRETTE” and let us know of your dietary preferences.

We hope to see us all there!

Fundraising and Next Steps: Monday Sep 23rd

The Community Center Committee will be holding a work session with the Board of Directors for our regularly scheduled September 2013 meeting. We will be sharing our initial fundraising findings and reviewing some of our next steps with the BOD and anyone else who would like to attend. The meeting will be from 6:00PM to 8:00PM on Monday September 23rd at the Hilyard Community Center located at 2580 Hilyard St in south Eugene on the edge of Amazon Park.

We hope to see you there.

fair signs

We’ve finished the first phase of the project. We have taken an abstract idea and given it real detail and substance, and it is from this place that we can now start to have a meaningful conversation, and know that we are talking about the same things, not varying interpretations of abstract ideas.

Our next step is a work session with interested Fair family to review what we learned from our first phase work, hear your input and feedback, and discuss what the appropriate next steps are to determine what elements of this are most important to us and what we are actually going to build.

We know that we also have the immediate next step of taking the information we have presented to you and now turn our focus to a fundraising feasibility study. We must and will be able to determine what we can realistically manifest through fundraising, capital campaigns and grants & foundation donations before we can further frame our ultimate project proposal. It is the goal of the committee to return to you the membership and our BOD with a detailed report on our fundraising feasibility by September.

Please join us at the Hilyard Community Center on Monday May 20th for our work session. The meeting starts at 6:30PM. We need your help to ensure we get the building we need for our needs of today and those of our future.

The Draft Workshop Agenda

  1. Introductions
  2. Project History
  3. Zoning history / constraints / opportunities
  4. Environmental issues
  5. Fair event operational issues / opportunities
  6. Discussion Forum / Questions and answers
  • CCC process
  • Opportunities for fair family involvement
  • Project timelines
  • Size requirements

See you at the Workshop!

Report Thumb

Phase 1 Report to the Board

Been waiting for the results of Phase 1? Well, they are ready to be presented!

In 2012 The BOD approved and designated funding for the initial steps of a design process which would include developing the concept and identifying issues of agreement, and issues to be resolved, to inform the organization in its decisions relative to an OCF Community Center.  The CC committee selected a team of design professionals to work with us on facilitated sessions to achieve these initial goals. We have been working with the partners at PIVOT Architecture and SOLARC Engineering for the first phase of this project.

This first phase, at the direction of the OCF Board of Directors, was to work with our partners to produce facilitated workshops to help create the identified deliverables of a conceptual design process, program design, site planning materials etc. The results of this first phase will help the Board and the organization to make informed decisions around its goals of building an upland kitchen and gathering space. This process will help deliver materials necessary to support a capital fundraising campaign if necessary as well.

The design and engineering professionals and the committee will present this results of this work and report to the OCF Board at a Community Center Committee Work Session this Monday, March 18th, 2013 from 6:00 to 9:00pm at the Hilyard Community Center located at 2580 Hilyard St, Eugene, OR 97405.

The .PDF report to be presented and discussed with the Board can be downloaded for review here or from our Documents page on this site. A lot of work has gone in to preparing this report, so please download and review it in advance of our workshop if you plan on attending.

We hope to see you there!

Community Center Work Session March 18th!

The Committee has been busy working with the Pivot folks refining basic cost estimates and more. Our needs, desires, wishes, and fiscal abilities all inform the design process. What features can we afford? How much funds could we raise in a capital campaign? What are the core requirements and what are our wishes? As you can imagine, we have a lot of decisions to make as an organization and there is extensive work to do.

There is a Community Center Work Session scheduled with the Committee, Board, Officers, and yourself coming up where we will be reviewing the progress to date. Won’t you join us?

Community Center Committee Work Session
March 18th, 2013 from 6:00 to 9:00pm
Hilyard Community Center
2580 Hilyard St, Eugene, OR 97405

Here’s the location on a map for directions.

Green and Sustainable.

recycleStakeholders met and participated in a Green Workshop in November to discuss how we define green, what we’d like to see, and different standards and certifications that building can be designed to meet.

Some of these systems include:

• Living Building Challenge
• Leadership in Energy and Environmental Design (LEED)
• Energy Star
• Earth Advantage
• Green Globes

We discussed the overall goals of the project with regard to sustainability. The idea here was to have clearly stated, testable objectives to guide the design team as the project moves forward.

Here’s a few documents on LEED and Living Building Challenge

LEED-2009

Living building standard-1

The Community Center Project

thumb-2The Oregon Country Fair Community Center Project is in the Program Design phase to identify our space needs requirements for an upland kitchen community center. The Oregon country Fair Community Center Committee has contracted with local Architect Pivot and local Engineers Solarc. Currently we have built upon a decade of work to finally begin a process to craft the conceptual design, a site plan, marketing and fundraising materials, and prepared to engage the community center permitting process. The Committee will be working cohesively with the Board of Directors, fair-wide stakeholders,fair family, and the talented Architects, Engineers, and Planners with the Pivot/Solarc partner team.

This Community Center will accommodate a commercial kitchen and relevant ancillary components to effectively feed our volunteers before, during, and after our event each year. In addition to this, the community center would accommodate year round activities such as gatherings, meetings, retreats and other events.

The work is anticipated in several phases. Phase 1 is development of a master plan and begins with the Pre-Design component to understand the opportunities and constraints of the site and confirm the space needs requirements and goals of the project.