Oregon Country Fair Family

Mandatory Food Booth Meeting
2025-06-04 18:00 - 21:00 (America/Los_Angeles) | Unitarian Universalist Church Eugene, 1685 W 13th, Eugene, Oregon, 97402, United States
This is a hybrid meeting. We encourage all food booth reps to attend in person at the Unitarian Church in Eugene. If you are attending in person, then please enter from the north door. The door remains locked, and we will have someone right there to let you in. Booth Reg will be available to help you around 4:30pm.

Please scroll down for the meeting agenda.

Unitarian Universalist Church

1685 W 13th Ave
Eugene, OR 97402

Join Zoom Meetinghttps://us02web.zoom.us/j/89505013766?pwd=fhB0ljQWDApXNyr18hSSIxgI8NLTLI.1

Meeting ID: 895 0501 3766Passcode: 008207

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Agenda

Committee Introductions

Lane County Health

Purveyors

Staff Reports

Fire

Water

Archeology

Traffic

Camping

Food Vouchers

Jill Heiman Vision Fund

Silver Star Reminder

Recycling

Durables

Reefer

Food Team

Booth Reg Follow Up

Closing Comments from Food Committee

Fair Family News Submission Deadline
2025-06-04 08:00 - 17:00, 2025-05-07 08:00 - 17:00
Today is the last day to send submissions for the upcoming issue of Fair Family News. Please send your submission to ffn@oregoncountryfair.org.

🍑 Board of Directors Meeting
2025-06-02 19:00 - 21:00
Date & Time

Jun 2, 2025
,
7:00 pm
–
9:00 pm

The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.
Meeting Agenda
View Meeting Agenda
Meeting Motions
View Meeting Motions
Board Working Documents
View List
Joining the Meeting
Watch on YouTube

Participate on Zoom
Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting on YouTube.

JOIN ZOOM

Join Zoom Meeting: https://us06web.zoom.us/j/95661836084?pwd=cHVTbTVqNjdtbE5CU0ZwcUcrRTZiUT09
Meeting ID: 956 6183 6084Passcode: 821221
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Sapling Stewardship Tree Flagging
2025-05-31 10:00 - 16:00
Do you know how to identify the trees of the Fair, or would you like to learn? Would you like to help the Oregon Country Fair protect the next generation of forest canopy at the Fair? Join us on Saturday, May 31, from 10 am to 4 pm, at the Fair site and participate in Sapling Stewardship. You will help identify, flag and map young non-ash trees on site.

Meet at the island at Main Camp. Please bring water, weather-appropriate gear including sturdy footwear, and lunch.

Read More in this month’s FFN!

Diversity Committee Meeting
2025-05-28 18:30 - 20:30, 2025-04-23 18:30 - 20:30
The meeting agenda will be added at a later time.

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Food Committee Work Session
2025-05-27 18:30 - 20:30, 2025-04-22 18:30 - 20:30
Food Committee holds monthly work sessions as well as quarterly Town Hall meetings. Please email ocf.food@gmail.com to request a link to attend a work session if you have an issue to discuss with the committee. Otherwise, please attend the Town Hall meetings where up to date information is shared and questions are answered.

Elders Committee Meeting
2025-05-22 18:00 - 20:00, 2025-04-24 18:00 - 20:00
This will be a Hybrid meeting. You can join in person at the Fair office or with Zoom.

Please join Zoom Meeting from your computer, tablet, or smartphone.https://us02web.zoom.us/j/82731767065

Meeting ID: 827 3176 7065

Please be patient after you enter your meeting ID. We’ll receive a notification that you are entering the Zoom room. It may take us a couple of minutes to admit you.

You can also dial in using your phone:+1-253-215-8782 (Tacoma)

Enter meeting I.D: 82731767065

Committee Best Practices Meeting
2025-05-20 18:15 - 20:15
Please scroll down for the meeting agenda.

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Agenda

AnnouncementsIntroductionsPublic CommentsAgenda ReviewApprove Minutes – AprilStaff Liaison ReportBoard Liaison ReportSubcommittee Reports: Committee manual review Review Old Action ItemsOld Business

Closed meetings policy

Voting rights for liaisons

Committee appointments being for a term instead of indefinitely

Consider years of service for committee members/chairs

Generate list of possible agenda items

Review New Action ItemsMeeting EvaluationProposed Next Meeting March 18, 2025, at 6:15pm

Parking Lot

Call out and appointment process for recruiting new committee members—policy

Craft Committee Town Hall Meeting
2025-05-18 16:00 - 18:00
Please scroll down for the meeting agenda.

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Agenda

Introductions

Name, pronoun, land connection, Fair connection, one thing looking forward to

Staff reports- Marketing Manager -Vanessa

Event Manager – Mark

Coordinator Reports

Booth Reg – Deadlines and process etc

Construction – Red tag process, guidelines, relevant dates

Fire – Preparedness needs – Mike Speiser

Recycling – Availability and process – Thom Barr

Craft Inventory – Jurying process, deadlines and process of crew

Questions and Answers

Meeting Evaluation

Energy Park Meeting
2025-05-18 13:00 - 15:00
These meetings are hybrid with an in person and zoom option. Those details will be added at a later time.

Path Planning Committee Meeting
2025-05-18 12:00 - 15:00
This is a hybrid meeting with Zoom and meeting in person at DUGs.

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Emerald Ash Borer Site Walk
2025-05-17 12:00 - 14:00
Alexis, our site manager, is inviting all Fair Family to join him on a walk around site to learn more about the Ash trees and the threat of the Emerald Ash Borer to our canopy.

We will meet at Main Camp. If Main Camp is flooded, then we will meet at the Hub instead.

Click Here to let us know you plan on attending

Please wear weather appropriate clothing and shoes. We also suggest checking back on this post for weather related updates. The site walk could be cancelled due to bad weather.

Craft Committee Meeting
2025-05-14 17:30 - 19:30, 2025-04-16 17:30 - 19:30
The agenda will be added at a later time.

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LUMP Committee Meeting
2025-05-13 18:00 - 20:00
This is an online LUMP Committee Meeting.

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Meeting ID: 884 4318 6249

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EDIB Work Group Meeting
2025-05-12 19:00 - 21:00
Scroll down for the meeting agenda.

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Meeting ID: 848 9254 2133Passcode: 560237

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Agenda:

Statement:

The Equity Diversity Inclusion and Belonging Work Group (EDIB) is committed to fostering a welcoming and equitable environment where everyone feels valued, respected, and empowered to participate fully, regardless of background, identity, or perspective. We actively promote diversity, inclusion, and belonging through intentional actions with ongoing dialogue, and future-focused recommendations. We maintain a zero-tolerance policy for offensive language in any context and regardless of how one may identify so we can maintain a space that prioritizes respect and equity. Our mission is to drive actionable change and support the ongoing growth and evolution of the Oregon Country Fair.

Welcome and statement (10 min)

Ice – breaker Should we do shorter ice breakers?(10 min)

Board equity vision statement – ways of work, process that support all of us. (20 min)

Data management plan – to share with the Board (20 min)

Third party: reassurance

Ethically

Survey options: comparisons

Discuss ways of work, contributing, leading, cadence, action items. (20)

Ask for extension for this workgroup: (20)

Rationale

Milestones

Next steps (5 min)

Spring Fling - WOW Hall
2025-05-10 18:00 - 22:00
All Fair Family is invited to the 2025 Spring Fling! We are excited to have Tom Noddy perform and MC at the WOW Hall on Saturday, May 10th from 6pm-8pm. Call Down Thunder is a phenomenal band from Bend that tributes Grateful Dead. They take the stage at 8pm.

We will have our Basket Raffle with kind donations by our local handcrafters. There will be a silent auction for a select few items. All proceeds go to Culture Jam.

We are seeking donations from Oregon Country Fair makers for the raffle baskets. Please contact Vanessa (vanessa@oregoncountryfair.org) or Norma (norma@oregoncountryfair.org) if you would like to donate an item or a gift certificate for the raffle/silent auction.

We could use a little help at the Spring Fling, too. Reach out if you would like to sell raffle tickets orwork with us on setting up and cleaning up.

Thank you ever so much.

Community Village Meeting
2025-05-08 18:30 - 20:30
This meeting will be in person. The location will be added at a later time.

Please visit the Community Village agenda page for the meeting location.

https://communityvillageocf.org/agenda

🍑 Board of Directors Meeting
2025-05-05 19:00 - 21:00
Date & Time

May 5, 2025
,
7:00 pm
–
9:00 pm

The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.
Meeting Agenda
View the Meeting Agenda
Meeting Motions
View the Meeting Motions
Board Working Documents
View List
Joining the Meeting
Watch on YouTube

Participate on Zoom
Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting on YouTube.

JOIN ZOOM

Join Zoom Meeting: https://us06web.zoom.us/j/95661836084?pwd=cHVTbTVqNjdtbE5CU0ZwcUcrRTZiUT09
Meeting ID: 956 6183 6084Passcode: 821221
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LUMP Committee Site Walk N Talk
2025-05-03 13:00 - 15:00
The LUMP Committee will meet at the Ware Barn to walk the Site and have a great discussion.

Elders Spring Retreat - Alice's
2025-05-02 17:00 - 2025-05-04 12:00
The retreat will be held at Alice’s Wonderland.

Friday, May 2: Participants are welcome to arrive as early as 5 p.m. for an overnight stay. Beds are first come, first serve.

Saturday May 3: The Meeting starts at 10 a.m. Lunch is potluck. Please come early to organize yourselves and do some socializing. There is a full agenda. Included is planning for the 2025 Fair. Folks are welcome to stay overnight.

Sunday May 4: Clean up and check out by Noon

Diversity Committee Meeting
2025-05-01 17:30 - 19:30
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Meeting ID: 882 1486 2076

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Fixed Assets Meeting
2025-04-28 18:30 - 20:30
Scroll down for the meeting agenda

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Fixed Assets Agenda

Agenda reviewAnnouncementsMinutesAgenda review

Liaisons and Staﬀ Status Reports:BOD Liaison’s: Kevin/John D.ED/staff report: Kirsten/Alexis

Meeting Agenda

Compost policy – does our compost result in useable product. Report to committee from testing.

Possible new committee members

Main Camp Revisioning – How best to organize the revisioning process. Appoint asubcommittee with skills in design, contracting, permitting, building, planning. Projectmanagement etc.

Identify involved parties and plan outreach.

Timeline

Kitchen options – work with kitchen on design of new kitchen.a. Skidb. Mobilec. Pole barnd. Asset inventorye. location criteria

Property Tour May 2 nd starting at 11am

Meeting evaluation

Adjournment

Board of Directors Work Session
2025-04-21 19:00 - 21:00
Date & Time

Apr 21, 2025
,
7:00 pm
–
9:00 pm

The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.
Meeting Agenda
The Topic is Equity and Inclusion Visioning.
View Agenda
Meeting Motions
To be posted here at a later time
Board Working Documents
View List
Joining the Meeting
Watch on YouTube

Participate on Zoom
Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting on YouTube.

JOIN ZOOM

Join Zoom Meeting: https://us06web.zoom.us/j/95661836084?pwd=cHVTbTVqNjdtbE5CU0ZwcUcrRTZiUT09
Meeting ID: 956 6183 6084Passcode: 821221
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EAB Task Force Meeting
2025-04-17 18:30 - 20:30
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Committee Best Practices Meeting
2025-04-15 18:15 - 20:15
The meeting agenda is posted below the Zoom info.

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Meeting ID: 864 9502 2640Passcode: 414405

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Dial by your location

+1 346 248 7799 US (Houston)

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+1 564 217 2000 US

+1 646 931 3860 US

+1 689 278 1000 US

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 305 224 1968 US

+1 309 205 3325 US

+1 312 626 6799 US (Chicago)

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Agenda

Announcements

Introductions

Public Comments

Agenda Review

Approve Minutes – February

Staff Liaison Report

Board Liaison Report

Subcommittee Reports:

Committee manual review

Review Old Action Items

Old Business

Closed meetings policy

Generate list of possible agenda items

Consider years of service for committee members/chairs

Review New Action Items

Meeting Evaluation

Proposed Next Meeting May 20th, 2025, at 6:15pm

Parking Lot

Call out and appointment process for recruiting new committee members—policy
