Oregon Country Fair Family

LUMP Committee
2022-11-15 18:00 - 20:00, 2022-10-11 18:00 - 20:00, 2022-09-20 18:00 - 20:00 (America/Los_Angeles)
If you’d like to get the Zoom link for a LUMP Committee meeting, please email webmaster@ocfpathplanning.org.

Bylaws Committee Meeting-Canceled
2022-11-15 18:00
This meeting has been canceled.

Fixed Assets Committee
2022-11-14 18:00 - 20:00
Click Here for the Agenda

Join Zoom Meetinghttps://us02web.zoom.us/j/86912579783?pwd=[REDACTED]

Meeting ID: 869 1257 9783Passcode: [REDACTED]

Dial by your location+1 346 248 7799 US (Houston)+1 669 900 6833 US (San Jose)+1 253 215 8782 US (Tacoma)+1 312 626 6799 US (Chicago)+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)Meeting ID: 869 1257 9783Passcode: [REDACTED] your local number: https://us02web.zoom.us/u/kcL2BRt0Zo

Community Village
2022-11-10 19:00 - 21:00, 2022-10-13 19:00 - 21:00
Here is the link to the Community Village Meeting page, with the agenda, the Zoom link, and other important information: https://communityvillageocf.org/agenda/

Craft Committee
2022-11-09 17:30 - 19:30
Click Here for the AgendaTime: Nov 9, 2022 05:30 PM Pacific Time (US and Canada)

Join Zoom Meetinghttps://zoom.us/j/99237336319?pwd=[REDACTED]

Meeting ID: 992 3733 6319Passcode: [REDACTED] tap mobile+16699006833,,99237336319#,,,,473761# US (San Jose) +12532158782,,99237336319#,,,,473761# US (Tacoma)

Dial by your location+1 669 900 6833 US (San Jose)+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 312 626 6799 US (Chicago)Meeting ID: 992 3733 6319Passcode: [REDACTED] your local number: https://zoom.us/u/adCcvMqlYr

Bylaws Committee Meeting
2022-11-08 18:00 - 19:30
The Bylaws Committee canceled the regularly scheduled November 15th meeting. Instead, they will meet twice in November, on the 1st and again on the 8th.

Meetings are usually scheduled for the third Tuesday of the month from 6pm-7:30pm. There is no meeting in July.​

Join Zoom Meetinghttps://us06web.zoom.us/j/98282101711?pwd=[REDACTED]

Meeting ID: 982 8210 1711Passcode: [REDACTED]

One tap mobile+17193594580,,98282101711#,,,,504509# US +12532158782,,98282101711#,,,,504509# US (Tacoma)

Dial by your location+1 719 359 4580 US+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 669 444 9171 US+1 669 900 6833 US (San Jose)+1 309 205 3325 US+1 312 626 6799 US (Chicago)+1 360 209 5623 US+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 US+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)Meeting ID: 982 8210 1711Passcode: [REDACTED] your local number: https://us06web.zoom.us/u/keqnTKuXoy

🍑 November 2022 Board Meeting
2022-11-07 19:00 - 21:00
The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.

Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting at YouTube.

**Click Here or Scroll Down for the Agenda**

Click the appropriate button to join or view the meeting:

ZOOM

YOUTUBE

Join Zoom Meeting:

https://us06web.zoom.us/j/95661836084?pwd=[REDACTED]

Meeting ID: 956 6183 6084

Passcode: [REDACTED]

Find your local number: https://us06web.zoom.us/u/kv1H50Ta5

One tap mobile

+13462487799,,95661836084#,,,,*[REDACTED]# US (Houston)

+16699006833,,95661836084#,,,,*[REDACTED]# US (San Jose)

Dial by your location

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

AGENDA

Announcements

Minutes – approval

Agenda – review, amend, approve

Membership Comments

Staff Report

Executive Director’s Report

Treasurers’ Report/Budget Items

Form 990 and CT-122022 Interim Financial Report

Committees, Work Group Reports Old Business

Ratify 2022 Election Results/Appoint OfficersAppoint Lawrence Taylor to the Bylaws Committee (Paxton)Approve the carryover of the Shuttered Venue Operators Grant already approved capital expenditures (Sandra)2023 Voter Pamphlets in Mailer (Sandra)Allow outgoing Board members to address the incoming Board and membership (Sam)Write a letter to the Black Cultural Festival requesting additional information and clarification (Jon S)Create a Task Force for changing Fair dates when 4th of July falls on Tuesday of event weekSanction from the President for board members or membership who make threats in our public meetings towards the organization or an individual (AJ)

New Business

FPC Revenue Projections 2023 (Paxton)Update Bank Signers with New Officers (Hilary)

Meeting Evaluation – last round for the good of the peach

Next Board Meeting – Monday, December 5, 2022, 7p via Zoom

President’s Peace

***Click Here for Board Motions 11/7/2022***

Community Best Practices Work Group Meeting
2022-11-02 18:00 - 20:00
Join Zoom Meetinghttps://us02web.zoom.us/j/86495022640?pwd=[REDACTED]

Meeting ID: 864 9502 2640Passcode: [REDACTED]

One tap mobile+12532158782,,86495022640#,,,,414405# US (Tacoma) +13462487799,,86495022640#,,,,414405# US (Houston)

Dial by your location+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 669 444 9171 US+1 669 900 6833 US (San Jose)+1 719 359 4580 US+1 312 626 6799 US (Chicago)+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 US+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 309 205 3325 USMeeting ID: 864 9502 2640Passcode: [REDACTED] your local number: https://us02web.zoom.us/u/ko1lcsJ67

Bylaws Committee Meeting
2022-11-01 18:00 - 19:30
The Bylaws Committee canceled the regularly scheduled November 15th meeting. Instead, they will meet twice in November, on the 1st and again on the 8th.

Meetings are usually scheduled for the third Tuesday of the month from 6pm-7:30pm. There is no meeting in July.​

Join Zoom Meetinghttps://us06web.zoom.us/j/87626992817?pwd=[REDACTED]

Meeting ID: 876 2699 2817Passcode: [REDACTED]

One tap mobile+16699006833,,87626992817#,,,,823784# US (San Jose) +17193594580,,87626992817#,,,,823784# US

Dial by your location+1 669 900 6833 US (San Jose)+1 719 359 4580 US+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 669 444 9171 US+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 309 205 3325 US+1 312 626 6799 US (Chicago)+1 360 209 5623 US+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 USMeeting ID: 876 2699 2817Passcode: [REDACTED] your local number: https://us06web.zoom.us/u/kcp2CcaI1

Elders Committee
2022-10-27 19:00 - 21:00, 2022-09-22 19:00 - 21:00
Please join Zoom Meeting from your computer, tablet, or smartphone.https://us02web.zoom.us/j/82731767065

Meeting ID: 827 3176 7065

Please be patient after you enter your meeting ID. We’ll receive a notification that you are entering the Zoom room. It may take us a couple of minutes to admit you.

You can also dial in using your phone:+1-253-215-8782 (Tacoma)

Enter meeting I.D: 82731767065

Food Committee
2022-10-25 18:30 - 20:30, 2022-09-27 18:30 - 21:00
Join Zoom Meetinghttps://us06web.zoom.us/j/81582871080?pwd=[REDACTED]

Meeting ID: 815 8287 1080Passcode: [REDACTED]

One tap mobile+12532158782,,81582871080#,,,,172627# US (Tacoma) +13462487799,,81582871080#,,,,172627# US (Houston)

Dial by your location+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 669 444 9171 US+1 669 900 6833 US (San Jose)+1 719 359 4580 US+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 US+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 309 205 3325 US+1 312 626 6799 US (Chicago)Meeting ID: 815 8287 1080Passcode: [REDACTED] your local number: https://us06web.zoom.us/u/kbrRtDbEyk

Diversity Committee - Canceled
2022-10-24 18:00
The October meeting of the Diversity Committee is canceled due to a conflict with a Board Closed Session. The Board Liaisons are unable to attend this meeting, and therefore, pursuant to the February 2022 motion, this meeting is canceled.

Board Election Ballot Count
2022-10-23 00:00 - 23:59
Ballots will be counted today and the results will be posted upon completion.

Deadline for Board Election Ballots
2022-10-22 20:00
All ballots must be received at the Fair office by 8pm on Saturday, October 22nd. Any ballots received after the deadline will not be counted in the election. This includes ballots sent in by mail. The ballot must be in hand by this deadline to be counted. Postmarks don’t count – we must have your ballot in hand by the deadline.

The Fair Office is located at:

442 Lawrence StreetEugene, OR 97401

Ballots were sent to all registered voters with a mailing address on file on September 19th. If you have not received your ballot, please email elections@oregoncountryfair.org with your current mailing address as soon as possible so we can send you your ballot.

Bylaws Committee Meeting
2022-10-18 18:00 - 19:30
Topic: Bylaws Committee Meeting

Meetings are scheduled for the third Tuesday of the month from 6pm-7:30pm. There is no meeting in July.​​

Join Zoom Meeting:

https://us06web.zoom.us/j/98282101711?pwd=[REDACTED]

Meeting ID: 982 8210 1711

Passcode: [REDACTED]

One tap mobile

+13462487799,,98282101711#,,,,*[REDACTED]# US (Houston)

+16694449171,,98282101711#,,,,*[REDACTED]# US

Dial by your location

+1 346 248 7799 US (Houston)

+1 669 444 9171 US

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 312 626 6799 US (Chicago)

+1 386 347 5053 US

+1 564 217 2000 US

+1 646 931 3860 US

Meeting ID: 982 8210 1711

Passcode: [REDACTED]

Find your local number: https://us06web.zoom.us/u/keqnTKuXoy

Please download and import the following iCalendar (.ics) files to your calendar system.

Monthly: https://us06web.zoom.us/meeting/tJwvf-uprjotG9W70SGCDsfIzh6seHgrxwQX/ics?icsToken=[REDACTED]

Path Planning Committee Meeting
2022-10-16 12:00 - 15:00
Click here for the Meeting Agenda

Join Zoom Meeting: https://us06web.zoom.us/j/82717544927?pwd=[REDACTED]

Meeting ID: 827 1754 4927Passcode: [REDACTED] tap mobile+13462487799,,82717544927#,,,,678609# US (Houston) +16699006833,,82717544927#,,,,678609# US (San Jose)

Dial by your location+1 346 248 7799 US (Houston)+1 669 900 6833 US (San Jose)+1 253 215 8782 US (Tacoma)+1 312 626 6799 US (Chicago)+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)Meeting ID: 827 1754 4927Passcode: [REDACTED] your local number: https://us06web.zoom.us/u/kziTvVwcK

Annual Membership Meeting
2022-10-15 18:30 - 20:30 | LCC Longhouse, 4000 E. 30th Ave, Eugene, OR, 97405
The Annual Meeting will be a hybrid meeting. It is being held at the Longhouse at LCC for in person attendees. The Longhouse address is:

4000 E. 30th Ave
Eugene, OR 97405

You can also attend via Zoom, and it will be available for viewing on YouTube livestream.

Join Zoom Meeting

https://us06web.zoom.us/j/81225850065?pwd=[REDACTED]

Meeting ID: 812 2585 0065

Passcode: [REDACTED]

One tap mobile

+12532158782,,81225850065#,,,,*[REDACTED]# US (Tacoma)

+13462487799,,81225850065#,,,,*[REDACTED]# US (Houston)

Dial by your location

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

+1 669 444 9171 US

+1 669 900 6833 US (San Jose)

+1 719 359 4580 US

+1 564 217 2000 US

+1 646 931 3860 US

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 309 205 3325 US

+1 312 626 6799 US (Chicago)

+1 386 347 5053 US

Find your local number: https://us06web.zoom.us/u/keF5xoKrTP

AGENDA

Welcome/Agenda Review – Lily Harmon-Gross, President

State of the Peach – Kirsten Bolton, Executive Director

Treasurer’s Report/Annual Financial Report – Hilary Anthony & Lynda Gingerich

Feedback Report – Jen-Lin Hodgden

Candidate Presentations – Lily Harmon-Gross, President

FormatEach Candidate has 6 minutes to use as they pleaseA Candidate can invite questions from the attendeesIf audience has a question, raise your hand or Zoom handFacilitator will moderate handsFacilitator will provide a 30 second signal that the 6 minutes is nearly up

Order of Candidates (this is not the order they appear on the ballot. They are alphabetical by last name):John AlexanderKehn GibsonThomas HornAnthony JacksonLucy KingsleyKevin LevyKaty ParkerAnn RogersArna ShawJon SteinhartDave WagenheimCandidates from the Floor

Conclusion – Lily Harmon-Gross, President

Click Here for the Annual Meeting Interim Financial Report – 10/10/2022

Craft Committee
2022-10-12 17:30 - 19:30
Click Here for the Meeting Agenda

Join Zoom Meetinghttps://zoom.us/j/96424949537?pwd=[REDACTED]

Meeting ID: 964 2494 9537Passcode: [REDACTED] tap mobile+13462487799,,96424949537#,,,,810448# US (Houston) +16699006833,,96424949537#,,,,810448# US (San Jose)

Dial by your location+1 346 248 7799 US (Houston)+1 669 900 6833 US (San Jose)+1 253 215 8782 US (Tacoma)+1 312 626 6799 US (Chicago)+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)Meeting ID: 964 2494 9537Passcode: [REDACTED] your local number: https://zoom.us/u/aeuo67BYeU

Food Committee Town Hall Meeting
2022-10-09 16:00 - 18:00
This meeting is a Town Hall called together by the Food Committee. The meeting will be focusing on this year’s fair in order to gather feedback and ideas from the booth reps.

Join Zoom Meetinghttps://us06web.zoom.us/j/89329316413?pwd=[REDACTED]

Meeting ID: 893 2931 6413Passcode: [REDACTED]

One tap mobile+16694449171,,89329316413#,,,,447219# US +16699006833,,89329316413#,,,,447219# US (San Jose)

Dial by your location+1 669 444 9171 US+1 669 900 6833 US (San Jose)+1 719 359 4580 US+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 309 205 3325 US+1 312 626 6799 US (Chicago)+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 USMeeting ID: 893 2931 6413Passcode: [REDACTED] your local number: https://us06web.zoom.us/u/kcX8cVCxy

Annual CeDaR Fall Retreat
2022-10-08 10:00 - 2022-10-09 10:00

Community Best Practices Work Group Meeting
2022-10-05 18:00 - 20:00
Join Zoom Meetinghttps://us02web.zoom.us/j/86495022640?pwd=[REDACTED]

Meeting ID: 864 9502 2640Passcode: [REDACTED]

One tap mobile+12532158782,,86495022640#,,,,414405# US (Tacoma) +13462487799,,86495022640#,,,,414405# US (Houston)

Dial by your location+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 669 444 9171 US+1 669 900 6833 US (San Jose)+1 719 359 4580 US+1 312 626 6799 US (Chicago)+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 US+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 309 205 3325 USMeeting ID: 864 9502 2640Passcode: [REDACTED] your local number: https://us02web.zoom.us/u/ko1lcsJ67

OCF Best Practices of Committee’s

Oct 5, 2022

6-8PM

Agenda review

Announcements

Approval of prior meeting’s Minutes

Old business

Review Jon and Arna’s new wording for closed session meetings;Establish Criteria for Annual Evaluations of committee mission, charter, and processes for board review, with the assistance of the Board Liaisons prior to the annual meeting.Recommend establishing a Board Group to perform Annual Evaluations of Board committees. Create procedures for addressing performance issues.

New business

Policies and practices regarding the recording of committee meetings, and the approved ownership, dissemination and uses of such recordings.Board Liaison roles and responsibilities (example: can a meeting happen in their absence? Can they delegate that responsibility? )

5. Web Conferencing Meetings

Hybrid Meetings

Discussion on language “require vs recommend”

Review of Action Items and Deadlines

Confirm next meeting : Does third Tuesday work for everyone. Nov 2, 2022

Meeting evaluation

🍑 October 2022 Board Meeting
2022-10-03 19:00 - 21:00
The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.

Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting at YouTube.

**Click Here or Scroll Down for the Agenda**

Click the appropriate button to join or view the meeting:

ZOOM

YOUTUBE

Join Zoom Meeting:

https://us06web.zoom.us/j/95661836084?pwd=[REDACTED]

Meeting ID: 956 6183 6084

Passcode: [REDACTED]

Find your local number: https://us06web.zoom.us/u/kv1H50Ta5

One tap mobile

+13462487799,,95661836084#,,,,*[REDACTED]# US (Houston)

+16699006833,,95661836084#,,,,*[REDACTED]# US (San Jose)

Dial by your location

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

AGENDA

Announcements

Minutes – approval

Agenda – review, amend, approve

Membership Comments

Staff Report

Executive Director’s Report

Treasurers’ Reports / Budget Items

Committees, Work Group Reports

Old Business

Establish Policy for Former General Managers/Staff Event Passes (Sandra)Change 2023 Fair dates to July 14th – 16th (Spirit)Release of Committee Recordings (AJ)Bylaws – Clarifying Language to Article V Section 2(a) (Lisa) Accept Black Cultural Festival of Eugene’s offer for dialogue (Jon) Moisture Festival $5,000 Sponsorship (Sandra) Approve 2021 Tax Filing (Lily) 2023 Voter Pamphlets in Mailer (Spirit) Suspend COVID Vaccination Policy (George)

New Business

Lawrence Taylor – Bylaws Committee Appointment (Lisa)Approve carry-over of approved SVOG Capital Expenditures (Sandra)

Meeting Evaluation – last round for the good of the peach

Next Board Meeting – Monday, November 7th, 2022, 7p via Zoom

President’s Peace

***Click Here for Board Motions 10/3/2022***

Board Election Candidates' Forum
2022-10-02 16:00 - 19:00
The Forum will be held over Zoom with all the Candidates responding to your questions. Send your questions for Candidates to gotv@oregoncountryfair.org. The Zoom meeting will not be open to the public. All those that wish to attend can watch the YouTube live stream.

Bylaws Committee Meeting
2022-09-27 18:00 - 19:30
Topic: Bylaws Committee Meeting

Meetings are scheduled for the third Tuesday of the month from 6pm-7:30pm. We are meeting a week later than our usual schedule in September 2022 only. There is not a July meeting. ​​

Join Zoom Meetinghttps://us02web.zoom.us/j/84314487153?pwd=[REDACTED]

Meeting ID: 843 1448 7153Passcode: [REDACTED] tap mobile+16694449171,,84314487153#,,,,655739# US +16699006833,,84314487153#,,,,655739# US (San Jose)

Dial by your location+1 669 444 9171 US+1 669 900 6833 US (San Jose)+1 719 359 4580 US+1 253 215 8782 US (Tacoma)+1 346 248 7799 US (Houston)+1 929 205 6099 US (New York)+1 301 715 8592 US (Washington DC)+1 309 205 3325 US+1 312 626 6799 US (Chicago)+1 386 347 5053 US+1 564 217 2000 US+1 646 931 3860 USMeeting ID: 843 1448 7153Passcode: [REDACTED] your local number: https://us02web.zoom.us/u/kdgrujR85S

Please download and import the following iCalendar (.ics) files to your calendar system.

Monthly: https://us06web.zoom.us/meeting/tJwvf-uprjotG9W70SGCDsfIzh6seHgrxwQX/ics?icsToken=[REDACTED]

Diversity Committee
2022-09-26 18:00 - 21:00
This meeting has been cancelled. The next Diversity Committee meeting is scheduled for October 24, 2022 at 6pm.
