Fair Family News Submission Deadline
2025-03-05 08:00 - 17:00, 2025-04-09 08:00 - 17:00 (America/Los_Angeles)
Today is the last day to send submissions for the upcoming issue of Fair Family News. Please send your submission to ffn@oregoncountryfair.org.

EDIB Work Group Meeting
2025-03-10 19:00 - 21:00
Please scroll down for the meeting agenda.

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EDIB Work Group Statement:

The Equity Diversity Inclusion and Belonging Work Group (EDIB) is committed to fostering a welcoming and equitable environment where everyone feels valued, respected, and empowered to participate fully, regardless of background, identity, or perspective. We actively promote diversity, inclusion, and belonging through intentional actions with ongoing dialogue, and future-focused recommendations. We maintain a zero-tolerance policy for offensive language in any context and regardless of how one may identify so we can maintain a space that prioritizes respect and equity. Our mission is to drive actionable change and support the ongoing growth and evolution of the Oregon Country Fair.

Agenda:

Welcome and statement (10 min)

Ice – breaker (15 min)

Approve minutes from previous agenda (5 min)

Liaison Board report back and discusses about survey and qualitative framework/ data analysis

Survey crew member shares survey for the 2024 report.

Review agenda for today including remind public about when we will allow for participation (15min)

Discuss and revise tasks set by the Board: Overall clear assumptions for the tasks and think about strategies (30-50 min)

Data sub group:

Framework work – status and next steps

Policy sub- group:

OCF Goals GOALS OF THE OREGON COUNTRY FAIR

Policies status and updates.

Definitions sub- group

Status: getting closer

Next steps (5 min)

LUMP Committee Meeting
2025-03-11 18:00 - 20:00, 2025-04-08 18:00 - 20:00
This is an online LUMP Committee Meeting.

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Meeting ID: 884 4318 6249

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Craft Committee Meeting
2025-03-12 17:30 - 19:30
Please scroll down for the agenda.

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Craft Committee Agenda

Date: March 12, 2025

Attendants: committee members

Staff

Coordinators

Guests

Scribe

Introductions and announcements:

Agenda approval

Minutes approval

Guest concerns

Board liaison report

Staff report

Coordinator report: craft committee

Booth registration

Old business: update on jury workgroup

Update on artisan survey workgroup

New Business: Retreat planning

Schedule conversations,

Who to invite ? (craft inventory, booth reg, site…etc)

Next meeting date April 9 , 2025

Community Village Meeting
2025-03-13 18:30 - 20:30
This meeting will be on Zoom only.

Please visit the Community Village agenda page for the Zoom link.

https://communityvillageocf.org/agenda

Emerald Ash Borer Site Walk - Cancelled
2025-03-15 12:00 - 14:00
This site walk has been cancelled due to bad weather this weekend.

Path Planning Committee Meeting
2025-03-16 12:00 - 15:00
This is a hybrid meeting with Zoom and meeting in person at DUGs.

Join Zoom Meeting

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Meeting ID: 859 5991 6660Passcode: [REDACTED]

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Committee Best Practices Meeting - Cancelled
2025-03-18 18:15 - 20:15
This meeting has been cancelled.

Fixed Assets Meeting
2025-03-24 18:30 - 20:30
Please scroll down for the meeting agenda.

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Agenda

Agenda review

Announcements

Minutes

Agenda review

Liaisons and Staﬀ Status Reports:

BOD Liaison’s: Kevin/John D.

ED/staff report: Kirsten/alexis

Meeting Agenda

compost policy – does our compost result in useable product. What are the options. How do we ensure composting is successful What are our land use legal responsibilities.

Main Camp Revisioning – What is the best use of the main camp area. How best to organize the revisioning process. Develop a set of questions we should be addressing.

Plan spring tour of property

Meeting evaluation

Adjournment

Food Committee Work Session
2025-03-25 18:30 - 20:30, 2025-04-22 18:30 - 20:30
Food Committee holds monthly work sessions as well as quarterly Town Hall meetings. Please email ocf.food@gmail.com to request a link to attend a work session if you have an issue to discuss with the committee. Otherwise, please attend the Town Hall meetings where up to date information is shared and questions are answered.

Elders Committee Meeting
2025-03-27 18:00 - 20:00, 2025-04-24 18:00 - 20:00
This will be a Hybrid meeting. You can join in person at the Fair office or with Zoom.

Please join Zoom Meeting from your computer, tablet, or smartphone.https://us02web.zoom.us/j/82731767065

Meeting ID: 827 3176 7065

Please be patient after you enter your meeting ID. We’ll receive a notification that you are entering the Zoom room. It may take us a couple of minutes to admit you.

You can also dial in using your phone:+1-253-215-8782 (Tacoma)

Enter meeting I.D: 82731767065

EAB Task Force Meeting
2025-04-03 18:30 - 20:30, 2025-04-17 18:30 - 20:30
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Meeting ID: 863 3835 9496

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Energy Park Meeting
2025-04-06 13:00 - 15:00
These meetings are hybrid with an in person and zoom option. Those details will be added at a later time.

Food Committee Town Hall Meeting
2025-04-06 16:00 - 18:00
Please scroll down for the meeting agenda.

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Meeting ID: 897 6165 3122Passcode: [REDACTED]

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Meeting ID: 897 6165 3122Passcode: [REDACTED]

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Town Hall Agenda:

NEW! Proof reading your Booth’s Material:One of the functions of the Blue Sheet is to gather information from the Food Community that we share with the various other entities of the Fair like; The Peach Pit, Booth Registration, Information Booths, Silver Star Specials, etc. At the meeting, we will share a way for you to proof your export and approve it before we share it with other entities at the Fair to make sure what is published is accurate!

Durables and Ice Chit Order Process

Sunshine Database Updates and Tour of new features for registration

Brief updates on the site condition, Emerald Ash Borer, and path planning

Price Increases for 2025

New Food Booth application timeline for 2026

Food Team staffing changes

Food Committee Updates

And so much more! 🙂

🍑 Board of Directors Meeting
2025-04-07 19:00 - 21:00
Date & Time

Apr 7, 2025
,
7:00 pm
–
9:00 pm

The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.
Meeting Agenda
View Meeting Agenda
Meeting Motions
View Meeting Motions
Board Working Documents
View List
Joining the Meeting
Watch on YouTube

Participate on Zoom
Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting on YouTube.

JOIN ZOOM

Join Zoom Meeting: https://us06web.zoom.us/j/95661836084?pwd=[REDACTED]
Meeting ID: 956 6183 6084Passcode: [REDACTED]
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Community Village Meeting
2025-04-10 18:30 - 20:30
This meeting will be in person. The location will be added at a later time.

Please visit the Community Village agenda page for the meeting location.

https://communityvillageocf.org/agenda

Path Planning Committee Meeting
2025-04-13 12:00 - 15:00
This is a hybrid meeting with Zoom and meeting in person at DUGs.

Meeting Agenda

Join Zoom Meeting

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EDIB Work Group Meeting
2025-04-14 19:00 - 21:00
This is a virtual meeting on Zoom. Please scroll down for the agenda.

Join Zoom Meetinghttps://us06web.zoom.us/j/84892542133?pwd=[REDACTED]

Meeting ID: 848 9254 2133Passcode: [REDACTED]

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+1 305 224 1968 US

+1 309 205 3325 US

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Agenda:

Welcome and statement (10 min)

Ice – breaker (15 min)

Approve minutes from previous agenda (5 min)

Asks for the Board. Discuss and consider how to move forward regarding: (30 min)

Equity and inclusion statement

2024 Survey when can we hear about the value, actions that will be taken?

Board listening session 21st. What do we need to get ready and contribute?

Share Out the plan and tasks (30-40 min)

Policy framework progresses

Surveys progresses

Milestones and timeline (estimated) (10 min)

Next steps (5 min)

Committee Best Practices Meeting
2025-04-15 18:15 - 20:15
The meeting agenda is posted below the Zoom info.

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Meeting ID: 864 9502 2640Passcode: [REDACTED]

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+1 564 217 2000 US

+1 646 931 3860 US

+1 689 278 1000 US

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 305 224 1968 US

+1 309 205 3325 US

+1 312 626 6799 US (Chicago)

+1 360 209 5623 US

+1 386 347 5053 US

+1 507 473 4847 US

Agenda

Announcements

Introductions

Public Comments

Agenda Review

Approve Minutes – February

Staff Liaison Report

Board Liaison Report

Subcommittee Reports:

Committee manual review

Review Old Action Items

Old Business

Closed meetings policy

Generate list of possible agenda items

Consider years of service for committee members/chairs

Review New Action Items

Meeting Evaluation

Proposed Next Meeting May 20th, 2025, at 6:15pm

Parking Lot

Call out and appointment process for recruiting new committee members—policy

Craft Committee Meeting
2025-04-16 17:30 - 19:30
The agenda will be added at a later time.

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+1 386 347 5053 US

+1 507 473 4847 US

+1 564 217 2000 US

+1 646 931 3860 US

+1 689 278 1000 US

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Washington DC)

+1 305 224 1968 US

+1 309 205 3325 US

+1 312 626 6799 US (Chicago)

+1 360 209 5623 US

Board of Directors Work Session
2025-04-21 19:00 - 21:00
Date & Time

Apr 21, 2025
,
7:00 pm
–
9:00 pm

The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.
Meeting Agenda
The Topic is Equity and Inclusion Visioning.
View Agenda
Meeting Motions
To be posted here at a later time
Board Working Documents
View List
Joining the Meeting
Watch on YouTube

Participate on Zoom
Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting on YouTube.

JOIN ZOOM

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Diversity Committee Meeting
2025-04-23 18:30 - 20:30
The meeting agenda will be added at a later time.

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Meeting ID: 813 2779 4887Passcode: [REDACTED]

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Fixed Assets Meeting
2025-04-28 18:30 - 20:30
Scroll down for the meeting agenda

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Meeting ID: 826 0425 0113

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Fixed Assets Agenda

Agenda reviewAnnouncementsMinutesAgenda review

Liaisons and Staﬀ Status Reports:BOD Liaison’s: Kevin/John D.ED/staff report: Kirsten/Alexis

Meeting Agenda

Compost policy – does our compost result in useable product. Report to committee from testing.

Possible new committee members

Main Camp Revisioning – How best to organize the revisioning process. Appoint asubcommittee with skills in design, contracting, permitting, building, planning. Projectmanagement etc.

Identify involved parties and plan outreach.

Timeline

Kitchen options – work with kitchen on design of new kitchen.a. Skidb. Mobilec. Pole barnd. Asset inventorye. location criteria

Property Tour May 2 nd starting at 11am

Meeting evaluation

Adjournment

Diversity Committee Meeting
2025-05-01 17:30 - 19:30
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Meeting ID: 882 1486 2076

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Elders Spring Retreat - Alice's
2025-05-02 17:00 - 2025-05-04 12:00
The retreat will be held at Alice’s Wonderland.

Friday, May 2: Participants are welcome to arrive as early as 5 p.m. for an overnight stay. Beds are first come, first serve.

Saturday May 3: The Meeting starts at 10 a.m. Lunch is potluck. Please come early to organize yourselves and do some socializing. There is a full agenda. Included is planning for the 2025 Fair. Folks are welcome to stay overnight.

Sunday May 4: Clean up and check out by Noon
