Committee Best Practices Work Group Meeting (CBPWG)

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OCF BEST PRACTICES COMMITTEE 

AGENDA

Sunday, August 28^th 2022 11– 1PM
Agenda review 
Announcements
Approval of prior meeting’s Minutes
Discuss in person meetings/hybrid for CBPWG

Old Business
1. Discuss recommending adding the following paragraph to the Manual under Board Liaison role (page 4):
“Committee Facilitators and Board Liaisons are responsible for maintaining the expectation that all present at committee meetings adhere to the Code of Conduct and will set and ensure the expectation that each member of the committee and other individuals, whether present or absent, will receive respectful and equitable treatment.” (Feb 28th?)

2. Committee Closed Sessions, permitted reasons and processes, including notification of the Board

Review Timeline of the following Work Plan;

1. Committee Annual Evaluations of committee mission, charter, and processes for board review, with the assistance of the Board Liaisons prior to the annual meeting.

2.Recommend a clear process for addressing and evaluating committee performance. 

3. Policies and practices regarding the recording of committee meetings, and the approved ownership, dissemination and uses of such recordings.

 4. Board Liaison roles and responsibilities (example: can a meeting happen in their absence? Can they delegate that responsibility? )

 5. Web Conferencing Meetings

 6. Hybrid Meetings

7. Discussion on language “require vs recommend”

Begin working on Item #1

1. Committee Annual Evaluations of committee mission, charter, and processes for board review, with the assistance of the Board Liaisons prior to the annual meeting.

New Business We do not identify an individual, by name, when not in attendance at the Committee meeting.  It is best practice to not talk about anyone that isn’t present at the meeting.

Review of Action Items and Deadlines (homework).

Review Next Meeting Agenda items

Confirm next meeting, September 18^th 11-1pm

Meeting evaluation

Adjourn