The Oregon Country Fair depends on the efforts of its many volunteers who offer their skills and services through several working crews. Each crew has a Coordinator that manages the crew’s volunteers to make sure they have all the resources needed to accomplish their designated tasks.
Staff Contacts
Equipment Needs
Please email your equipment needs to mark@oregoncountryfair.org.
Contracts
Please let us know if you have any contracts that need our help by emailing us at office@oregoncountryfair.org.
Volunteers Needed
You can email volunteering@oregoncountryfair.org if you need volunteers, or know someone who wants to volunteer.
Scheduling and Calendar Additions
Email vanessa@oregoncountryfair.org if you need to schedule a meeting and add it to the calendar or if you would like to add information to this page.
Mileage and Expense Reimbursement
The Mileage and Expense Reimbursement forms are linked below. Please fill out the forms and submit them by email to melissa@oregoncountryfair.org or bring your reimbursement forms to her office on site or in Eugene.
Inventory questions should be sent to inventoryyurt@oregoncountryfair.org.
Coordinator Forms
- Sunshine Database Information Page
- OCF Crew Purchasing
- OCF Mileage Log Reimbursement Form
- OCF Expense Reimbursement Form – The amounts go into the boxes under the categories. You cannot type into the Total column. It will total up all the amounts from the other boxes.
- Work Party & Booth Repair Form
- Capital Project Form
- Budget Handbook
- 2026 Crew Budgets
- 2026 Approved Capital Improvements
- 2026 OCF General Guidelines
- 2026 Price List
- Mystery Machine Request Form – Coming soon -Please submit to bums@oregoncountryfair.org
- Amplified Sound Permit
- Minor On Site Form
- OCF Community Support Process
- EAB Information – Do Not Move Firewood
- What Happens When – Coordinator Edition – Will be updated in July 2026
Upcoming Meetings and Trainings – This section will be updated in the spring.
******Dates subject to change. We will announce changes, if they occur.*****
Sunday, June 7th – New Coordinator Meet & Greet – Alice’s Fire Pit –11a-1pm
Sunday, June 7th – Coordinator Meeting – Alice’s Fire Pit – 2pm
Sunday, July 5th 4pm at Alice’s Fire Pit
Wednesday, July 8th 10pm at Front Porch
Thursday, July 9th 10pm at Main Camp, if necessary
Sunday, July 12th 10pm at Main Camp, if necessary
Fire Extinguisher Training:
Saturday, June 13th – South Side of Auntie Em Bridge; West of Dragon Plaza (Near Wind Gate) – 12pm-4pm
Saturday, June 27th – South Side of Auntie Em Bridge; West of Dragon Plaza (Near Wind Gate) – 12pm-4pm
Wednesday, July 8th – location TBD, 10am-4pm
Thursday, July 9th – location TBD, 10am-4pm
NOTE: Locations may be changed, if necessary, due to wind conditions.
Humanistic Intervention Dates
Sunday, June 7th at Dragon Meadow
Time TBD – Pre-Fair Crews
Sunday, June 28th at Dragon Meadow:
10am Return Volunteers
1pm New volunteers
Thursday, July 9th – 12pm Childcare Staff Only
Thursday, July 9th – 5pm at Blue Moon Stage – Open to anyone who hasn’t completed the training
Training Videos
Humanistic Intervention Online Training Video
Radio Protocol Training Video