January 14 , 5:30 pm – 7:30 pm
Please scroll down for the meeting agenda.
Join Zoom Meeting
https://us02web.zoom.us/j/89882549082?pwd=vDlYaySHHJSks07Gvang17PAlQDSP4.1
Meeting ID: 898 8254 9082
Passcode: 732728
One tap mobile
+12532050468,,89882549082#,,,,732728# US +12532158782,,89882549082#,,,,732728# US (Tacoma)
Join instructions
https://us02web.zoom.us/meetings/89882549082/invitations?signature=GAUVoTaJMBRtCG2AFVEGo4mN6aO2x7zFwaaMN4-o0Hs
Craft Committee Agenda
Date: January 14, 2026
Attendants: committee members
Staff
Coordinators
Guests
Scribe
Introductions and announcements:
Agenda approval
Minutes approval
Guest concerns
Board liaison report
Staff report
Coordinator report: craft committee
Booth registration
Old business: craft policy review-see document at the .net site
FFN letter re Oasis and Native booths
booth rep workgroup
New Business consider and approve annual work plan
Consider and approve craft committee work plan assignments
Schedule town hall May 3, 2026 – 5pm-7pm
New jurying process-returning to more public jurying process
Other work group options- how to open more doors to First Nations folks and other marginalized populations?
Update on changes to booth construction guidelines
Other topics?
Next meeting date February 11, 2026
Meeting evaluation
Craft Committee Work Plan: 2026 Work Plan:
- Jan: Work Plan, discussion topics, schedule discussions, schedule Town Hall
- Feb:
- Craft policy review-see document at the .net site
- FFN letter re Oasis and Native booths
- Discussion Topics,
- Final Packet Letter
- March: annual report due March 15
- refining jury process
- Booth rep system, booth rep responsibilities.
- April: Jurying will happen first or second week in April so timing of meeting will need to connected to this
- agenda for May 3 town hall
- Jury results discussion
- May: town hall scheduled for May 3at 5-7
- FFN article for June issue
- June: emergency issues if any
- July: no meeting
- August: post-Fair reports
- September: Permanent Booth Placements preparation
- October: Permanent Booth Placements, Guideline Changes
- November: Guideline changes, craft policy review
- December: no meeting
Craft committee work task assignments
Monthly meetings
- Schedule dates, notify office of calendar listing
- Second Wednesday except June, July and December
- Agenda: format, send to committee members before next meeting, have minutes approved at meeting, send approved minutes to office for website posting
- Send meeting reminders
- Facilitate meeting
Committee meetings
- Maintain and keep current member list
- Present annual work plan in January for consideration and approval
- Group agreements
New Members
- Advise on letter of intent and committee recommendations to the board
- Add to member list with date of appointment
Reports to Board
- Monthly report given by board liaisons to the committee
- Monthly reports to the board by liaisons to the committee
- Annual report
Member list
Officer list (facilitator, scribe, board liaisons,
Work plan
Committee mission statement and directives
Confirmation of minutes being posted on .net site
Summary of year’s work
Customer complaints
- Facilitate solutions through contact with customer and artisan when requested
- Schedule closed meeting as necessary
Artisan concerns
- Facilitate solutions when possible
- Schedule closed meetings when necessary
Committee email site ocfcraftcommittee@live.com
- Monitor emails and respond as needed
Permanent Placement Process
- Maintain file of applicants
- Ensure applications are complete
- Send to committee and coordinators
- Schedule closed meeting
- Send follow-up form letters to applicants awarded spaces and not awarded
Jury Process
- Assist craft inventory in problem solving if needed
- Participate in score cut-off decision
Feedback Process
- Share feedback responses with relevant crews, staff and committees
- Respond to feedback if necessary
Registration packet materials
- Prepare in cooperation with craft inventory and booth registration crews
Logo project
- Do we want to continue doing this – involves preparing photo books for commemorative sales booths for customers
Town Hall(s)
- Schedule, prepare content, attend, participate
Guideline change process
- Compose and submit proposed guideline changes to the board in conjunction with booth registration and craft inventory crews
Craft policy summary
- In consultation with craft and booth registration crews update as guidelines change
Crew support
- Consult and support Craft Inventory and Booth Registration crews
- Coordinate with Food Committee when appropriate or necessary
- Interact with other crews, such as construction and site, when appropriate and necessary