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Craft Committee Agenda

Date: January 14,  2026

Attendants: committee members

                    Staff

                    Coordinators

                     Guests

Scribe

Introductions and announcements:

Agenda approval

Minutes approval

Guest concerns

Board liaison report

Staff report

Coordinator report: craft committee

                                Booth registration

Old business: craft policy review-see document at the .net site 

                       FFN letter re Oasis and Native booths

                        booth rep workgroup

  New Business  consider and approve annual work plan

        Consider and approve craft committee work plan assignments

        Schedule town hall May 3, 2026 – 5pm-7pm

        New jurying process-returning to more public jurying process

        Other work group options- how to open more doors to First Nations folks and other marginalized populations? 

        Update on changes to booth construction guidelines 

       Other topics?         

Next meeting date February 11, 2026

Meeting evaluation

Craft Committee Work Plan:  2026 Work Plan: 

• Jan: Work Plan, discussion topics, schedule discussions, schedule Town Hall
• Feb:
  • Craft policy review-see document at the .net site 
  • FFN letter re Oasis and Native booths
  • Discussion Topics,
  • Final Packet Letter 
• March:  annual report due March 15
  • refining  jury process
  • Booth rep system, booth rep responsibilities.  
• April:  Jurying will happen first or second week in April so timing of meeting will need to connected to this
  • agenda for May 3 town hall
  • Jury results discussion 
• May:  town hall scheduled for May 3at 5-7  
  • FFN article for June issue 
• June: emergency issues if any
• July: no meeting 
• August: post-Fair reports
• September: Permanent Booth Placements preparation 
• October: Permanent Booth Placements, Guideline Changes
• November: Guideline changes, craft policy review
• December: no meeting

Craft committee work task assignments 

Monthly meetings

• Schedule dates, notify office of calendar listing
  • Second Wednesday except June, July and December
• Agenda: format, send to committee members before next meeting, have minutes approved at meeting, send approved minutes to office for website posting
• Send meeting reminders
• Facilitate meeting

Committee meetings

• Maintain and keep current member list
• Present annual work plan in January for consideration and approval
• Group agreements

New Members 

• Advise on letter of intent and committee recommendations to the board
• Add to member list with date of appointment

Reports to Board

• Monthly report given by board liaisons to the committee
• Monthly reports to the board by liaisons to the committee
• Annual report       

             Member list 

              Officer list (facilitator, scribe, board liaisons, 

               Work plan

               Committee mission statement and directives 

               Confirmation of minutes being posted on .net site

               Summary of year’s work

Customer complaints

• Facilitate solutions through contact with customer and artisan when requested
• Schedule closed meeting as necessary

Artisan concerns

• Facilitate solutions when possible
• Schedule closed meetings when necessary

Committee email site ocfcraftcommittee@live.com

• Monitor emails and respond as needed

Permanent Placement Process

• Maintain file of applicants
• Ensure applications are complete
• Send to committee and coordinators 
• Schedule closed meeting
• Send follow-up form letters to applicants awarded spaces and not awarded

Jury Process

• Assist craft inventory in problem solving if needed
• Participate in score cut-off decision

Feedback Process

• Share feedback responses with relevant crews, staff and committees
• Respond to feedback if necessary

Registration packet materials

• Prepare in cooperation with craft inventory and booth registration crews

Logo project

• Do we want to continue doing this  – involves preparing photo books for commemorative sales booths for customers

Town Hall(s) 

• Schedule, prepare content, attend, participate

Guideline change process

• Compose and submit proposed guideline changes to the board in conjunction with booth registration and craft inventory crews

Craft policy summary

• In consultation with craft and booth registration crews update as guidelines change

Crew support

• Consult and support Craft Inventory and Booth Registration crews
• Coordinate with Food Committee when appropriate or necessary
• Interact with other crews, such as construction and site, when appropriate and necessary