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🍑Board of Directors Meeting

When

May 6, 2024 , 7:00 pm - 9:00 pm

May 6, 2024 , 7:00 pm – 9:00 pm

The Board will meet remotely via Zoom and the meeting will be available for viewing on a YouTube live stream.

🍑Click Here for the Meeting Agenda🍑
🍑Click Here for the Meeting Motions🍑
🍑Click Here for Board Working Documents🍑

Please only join Zoom if you want a chance to speak during member input, otherwise, view the meeting at YouTube. 

Click the appropriate button to join or view the meeting:

ZOOM
YOUTUBE

Join Zoom Meeting:

https://us06web.zoom.us/j/95661836084?pwd=cHVTbTVqNjdtbE5CU0ZwcUcrRTZiUT09

Meeting ID: 956 6183 6084

Passcode: 821221

Find your local number: https://us06web.zoom.us/u/kv1H50Ta5

One tap mobile

+13462487799,,95661836084#,,,,*821221# US (Houston)

+16699006833,,95661836084#,,,,*821221# US (San Jose)

Dial by your location

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        +1 669 900 6833 US (San Jose)

        +1 253 215 8782 US (Tacoma)

        +1 312 626 6799 US (Chicago)

        +1 929 205 6099 US (New York)

        +1 301 715 8592 US (Washington DC)

AGENDA

Announcements

Minutes – Approval March 18th – Special Session & April 1st, 2024

Agenda – Review, amend, approve

Membership Comments

Staff Report

  • Executive Director’s Report

Treasurers’ Reports / Budget Items

Committees, Work Group Reports

  • Receive all submitted committee reports and approved minutes listed in the agenda as read: 1) Elders Committee Minutes 2-22-24; 2) Elders Committee Minutes 3-28-24; 3) Elders Committee Report 2-28-24’ 4) Fixed Assets Committee Minutes 2-12-24; 5) Food Committee Minutes – Public Session 2-27-24.

Please submit all Committee Meeting Minutes in writing by Tuesday the week before the Board meeting. Please only submit approved minutes. Email them to: vanessa@oregoncountryfair.org for the .net site and Board Packet.

Old Business

  • Create an Equity, Diversity, Inclusion & Belonging Work Group (Jon Steinhart, Teresa Vaughn, Sandra Bauer, Arna Shaw & AJ Jackson)
  • Board Liaison Committee Attendance (Arna Shaw & Sandra Bauer)

New Business

  • Make Committee Best Practices Work Group a Committee (Sandra Bauer & Arna Shaw)
  • Change the method of selecting Directors to election by written ballot and to clarify the election certification process (John Alexander, George Braddock, Paxton Hoag, Kevin Levy, Lisa Parker, Sue Theolass, and Teresa Vaughn)
  • Establish a minimum age for OCF membership (John Alexander, George Braddock, Paxton Hoag, Kevin Levy, Lisa Parker, Sue Theolass, and Teresa Vaughn)
  • Clarify the effective beginning of terms of newly-elected Directors (John Alexander, George Braddock, Paxton Hoag, Kevin Levy, Lisa Parker, Sue Theolass, and Teresa Vaughn)
  • Change the voting participation requirement to count voting in any election vs. only the annual election as fulfilling the requirement (John Alexander, George Braddock, Paxton Hoag, Kevin Levy, Lisa Parker, Sue Theolass, and Teresa Vaughn)
  • Change the petition signature requirement from a hard number to a percentage of members voting in the last election (John Alexander, George Braddock, Paxton Hoag, Kevin Levy, Lisa Parker, Sue Theolass, and Teresa Vaughn)

Meeting Evaluation – last round for the good of the peach

Next Board Meeting – Monday, June 3rd, 2024, 7pm via Zoom

June-Ly Board Meeting – Sunday, June 30th, 2024, 4p-6p at Alice’s Fire Pit, In-Person

President’s Peace

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